how to stay organized at work

Last Updated on March 3, 2024 by Nasir Hanif

Do you work for one of the 45% of businesses that intend to adopt a hybrid approach to work in the future? If so, you need to fine-tune your office organization skills if you want to stay on top of your game.

Managing two workspaces needn’t drain your time and energy. Check out these tips on how to stay organized at work and become a more efficient employee, wherever you’re working from. 

Manage Your Time Effectively

There are a host of online and offline tools to help you organize your day. These include time tracking apps, distraction blockers, and all manner of calendars and planning systems.

Yet, one of the most effective ways to make sure you get the most done in a day is with an old-fashioned pen and a diary. Plan for maximum productivity by time-blocking your day into specific tasks, making checklists, and taking regular breaks. 

Create an Ergonomic Workspace

If you want to work faster and avoid fatigue, you need a comfortable, ergonomically sound workspace.

Invest in the best quality posture-protecting chair you can afford. Raise your computer screen to eye level. If you have a laptop, get an external keyboard, so you can type without leaning forward toward the screen

A document holder keeps a document you’re working with at eye level, so you can easily compare it with your electronic notes. That way, you can avoid straining your eyes or twisting your neck while you work. 

Workplace Organization Tips

An organized office is the hallmark of an efficient worker. Whether you’re still working from home or back at the office, spend a few minutes each day getting off to a fresh start by tidying your surroundings.

You can use folders or baskets to distinguish between work in progress, new tasks, and filing. As soon as you’ve completed a task, file the paperwork, so it’s easy to track down for future reference and mark it as complete on your checklist.

Not only will this help you keep track of things, but it also gives you a sense of accomplishment at the end of the day when you can see how much you’ve done.

A cluttered, untidy space can create subconscious anxiety and hamper your workflow. 

Desk organizers and drawer caddies really help to keep everything in its place – use them. Empty your bins, clean your desk, wipe down your laptop and straighten up books and papers to create an orderly space that’s optimal for productivity. 

Manage Interruptions

Constant beeping and binging from your phone and email can distract you from your purpose. Silence your phone and mute the notifications on your email. 

Unsubscribe from unnecessary emails and delete any apps that you no longer use. Rather, set aside a few minutes every half an hour to check for urgent mail and consolidate your app notifications in one place.

When you aren’t bombarded by never-ending notifications, you can better focus on the work at hand and tackle one task at a time. 

Extra Tips on How to Stay Organized at Work

One of the best time-saving tips on how to stay organized at work is to pick up the phone.

Often, a quick phone call can replace hours of back and forth over email. Plus, it helps keep you connected with your fellow workers and gives you a break from concentrating on your screen.

Regular breaks are vital for increased productivity, so the next time you’ve got ten minutes to spare, browse our blog for more helpful business information and the latest news.

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