Last Updated on January 19, 2023 by Faiza Murtaza
With working from home becoming more popular over the last few years, it’s never been more important for your company to implement secure communications. This allows employees to work together whether they’re in the same office or other parts of the country seamlessly, safely, and effectively. If you’re not clear on what secure communication is, or you’re hoping to improve the way your company communicates online, read on as we dive into everything you need to know about communicating safely!
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What do we mean by secure communication?
Most of us communicate online, whether that’s at home or work – secure communications is the process of ensuring that online communication cannot be intercepted by third parties and is used as a way of keeping private information from falling into the wrong hands. It’s essential for your own personal details, for example, if you’re online shopping and having to enter card details to make your purchase, as well as if you’re working with clients that expect you to keep their business information safe. There are so many ways in which you can improve your communication to be secure in 2022 – as technology advances, you can take advantage of all that there is to offer in the way of safe communication which we will look at more closely below.
Why is it important?
Secure communications mean that no one other than the intended receiver will be able to intercept sensitive information, whether that’s messages, payment details, or personal information. It’s essential for a few reasons – legally as a business, you must comply with GDPR data protection to keep clients’ and customers’ details private. Failure to do this could mean prosecution. Not only this, but if your clients are aware that you are not keeping their information secure, your business could end up with a bad reputation, which can have a damaging effect on your success. But it’s not just your customer’s details that you need to take care of, ensuring that you have secure communication means that you can feel safe knowing that your business is less likely to fall victim to cyber threats and hacking that could put the way your business operates at risk.
How can you improve?
So, if you’ve decided that you need to take more care when it comes to communicating securely, there are many ways in which you can do this, from ensuring your chosen method of communication is safe and secure with passwords and authentication, as well to limiting access to data for employees that do not require it. Read on for more…
This means no matter the type of online platform that you use for communication within your company, you need passwords and multi-factor authentication to ensure that your information is protected. Make sure to train your employees to use long, complicated passwords to reduce the risk of being hacked, and ensure that they change these passwords regularly. Multi-factor authentication needs you to confirm access from another device or platform – which can also be great for notifying you if a third party is trying to gain access without your permission.
One of the best ways to ensure secure communications is to limit access to employees that may not need it. This is simple yet effective. Rather than giving access to a platform, or information to every employee, only give it to those that actually need it – regardless of their role in the company. The less access, the less likely information is to be intercepted, or fall into the wrong hands.
Encryption means that communications between employees cannot be intercepted – and is one of the most important tools when it comes to improving your company’s operations. Many platforms offer this type of secure communication, so you can implement it into your business easily. It means that any message sent within the business is protected by encryption – which is similar to a code that cannot be cracked. Only authorized users within the company will be able to see these messages. End-to-end encryption means you can have peace of mind that your messages are safe throughout transit, and no third party will have access to the data. Make sure you choose a platform that offers encryption so your company can take advantage.