A Small Business Owner's Guide to Using an Automated Cloud-Based Payroll Platform

The payroll department at your small business can be extremely time-consuming to manage if it’s not handled properly. Even with just one employee, there are still taxes to be paid, forms to file, and other administrative tasks that take up valuable time you could be spending running your business or spending time with your family. You can take this task off your plate by using an automated cloud-based payroll platform that integrates seamlessly with existing payroll Software saving you time and hassle while helping you avoid costly mistakes.

Why Should a Small Business Consider an Automated Cloud-Based Payroll Platform?

There are a variety of reasons a small business should consider using automated cloud-based payroll software. The most compelling reason, however, is efficiency. This system makes it possible for you to have one less thing on your plate so that you can focus on growing your business. Instead of having to handle managing payroll by yourself, you get a system that does all of that for you – but without sacrificing any functionality or features. In fact, what you get from a modern cloud platform is likely better than what was offered in house years ago because of its flexibility and seamless interface.

How Does It Work?

An automated cloud-based payroll platform allows a small business owner to handle payroll online, freeing up time and money for growth. How does it work? It’s pretty simple. Simply enter your employees’ information into a secure cloud system, where it’s stored in a database that can be accessed from anywhere with an internet connection. When employees clock in and out of shifts on their mobile devices, you simply schedule payments from your bank account or by charging credit cards—all without ever having to write checks or carry cash. Thanks to automation, calculations are quick, easy, and accurate so you can spend less time crunching numbers and more time growing your business.

What Are the Benefits?

Setting up payroll is not something that most small business owners do on a regular basis. This makes it hard for them to determine what they will need ahead of setting up a payroll system in order to ensure they are prepared when it comes time to begin. Knowing what needs to be done in advance will help small business owners determine if they need help or can handle things on their own. If you are planning on setting up your own payroll system, know what you will need before you begin.

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What all you need ahead of setting up a payroll system

You will need information for your employees’ tax records, including their names, addresses, and Social Security numbers. You’ll also need banking information so you can pay them. This includes bank account numbers, their routing transit number, and any direct deposit information. It’s a good idea to talk with your financial institution or payroll service provider before choosing a new one. That way, you won’t run into issues if your current bank already has some kind of relationship with your chosen provider, such as investing in it or offering some kind of partnership. If you don’t do that legwork upfront, there may be fees associated with breaking that agreement or creating a new one.

What is the Cost

Before you consider switching payroll platforms, make sure that whatever service you are considering is affordable for your business. Although some providers offer free plans, these typically have very low limits for employees and additional fees may apply if you exceed them. Make sure to check with multiple providers before you switch so that you can get a better idea of what options are available to your company based on your budget. You may also be able to save money by setting up direct deposits with certain banks rather than relying on your current payroll provider’s automated system. However, be aware that most banks charge fees for new accounts, so it may not be worth it in the long run.

A cloud-based payroll platform will help you easily handle your company’s payroll, which can save a lot of money and make a big difference in a small business’s bottom line. By automating your payroll, you can ensure that your employees get paid on time and manage all hours worked with ease. The less effort it takes to process payroll for yourself and your employees, the more time you have to focus on growing your company. You can start with something simple like check stub software, then work toward automating paperless timesheets and e-invoicing systems. Even if it takes years before you upgrade all aspects of your business from manual processes to automated ones, saving money along the way is definitely worth it in a small business environment where expenses add up quickly.

Read more: This Is How to Do Small Business Payroll the Right Way

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