3 Things To Prioritize When Planning an Event

Last Updated on September 18, 2023 by

What do these occasions have in common with proms, wedding receptions, and family reunions? They are all events that must accommodate a large number of people and provide them with an enjoyable and memorable experience. If you are planning any of these events, then your choices early on will determine if it is one that you and the guests are happy to have been a part of. Here are three things you need to prioritize before planning a big event.

Pick the Venue

The first and biggest choice you must make is regarding the venue. The venue sets the tone for the event and contributes to how well the event will proceed. Venues for large events can be blank slates that you and your associates must find seating for and decorate. In contrast, other venues are already decorated and styled in a certain manner and have seating included. Ultimately, the choice will come down to how much involvement you want from a decorating standpoint, which type of venue bests suits the needs of the function, and which venue best fits the budget for the event. Just be sure that you pick a venue that meets your event’s needs. 

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Select the Food

Large events typically include refreshments or food, so this choice is the next big decision you must make, and you should make it early. Feeding a large number of people cannot be done on short notice, so once you have selected the venue for the event, plan to figure out the type of food it requires and what catering company can best meet your catering needs. 

Book the DJ

Music is a central part of the fun of most events. Musicians and DJs must often be booked far in advance, so it is important to make this choice early in the event planning. You may find that using a local DJ is a great option. Whomever you choose, make your choice early in the planning process and get it on the books so that you secure the dancing and the fun for it. 

So many details must be considered when planning an event for a large group of people, and all the choices you make for an event matter. But early on, some decisions are more critical than others and must be prioritized to move on to other important decisions. The venue, food, and music cannot be left to the last minute. 

Overview

Planning an event can be an exciting yet daunting task, especially ensuring everything runs smoothly. Prioritizing certain aspects of event planning is essential to create a memorable experience for your guests. Here are three crucial things to prioritize when planning an event:

• Budget: Before diving into event planning, it is crucial to determine your budget. This will help you prioritize expenses and allocate funds appropriately. Be sure to consider all costs, including venue rental, catering, decorations, entertainment, and any unforeseen expenses. Keep track of expenses throughout the planning process to avoid overspending.
• Venue: Choosing the right venue is critical to the success of your event. The venue sets the tone for the entire occasion, so it is essential to consider factors such as capacity, location, accessibility, and amenities. Ensure the venue aligns with your event’s theme and meets your guests’ needs.
• Guest Experience: The ultimate goal of any event is to create a memorable experience for your guests. Prioritize their experience by providing adequate seating, food, and drink options, entertainment, and a comfortable environment. Pay attention to small details, such as lighting and temperature, to enhance the guest experience.

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